Gross-to-net payroll
Permanent, contract and casual staff, calculated from one set of pay rules.
Payroll outsourcing at ACCUREX takes the pay run off your desk without taking control away. Each run is calculated, reconciled, remitted and evidenced on PiPO HRIS, and you approve it before it is processed.
Payroll runs against fixed statutory dates every month. A wrong deduction reaches the employee as a pay query, and a late remittance reaches the employer as a penalty, usually after the cycle has closed. Moving the run to a provider only helps if every figure can be traced, so ACCUREX keeps the working behind each pay run on record: the inputs, the calculation, the approval and the remittance.
Outsourced payroll runs on PiPO HRIS, and the scope covers:
Permanent, contract and casual staff, calculated from one set of pay rules.
PAYE, NSSF, SHIF, Housing Levy, NITA and HELB computed, filed and evidenced.
Issued through the employee self-service portal.
Summary, pay register, variance report and statutory schedules.
Optional payment to bank or M-Pesa.
Help with statutory audits and queries.
Coordinated from Nairobi through vetted in-country partners.
The headcount, the pay frequency and the system used today are enough for a consultant to plan the migration.
Talk to us about payrollEmployee records, pay elements, deductions and statutory registrations are mapped from your current payroll.
Pay structures and statutory rules are configured in PiPO HRIS.
The new payroll runs alongside your current method, and differences are explained before go-live.
You approve each run, ACCUREX processes it and files the returns, and the payroll pack follows.
A client approval gate sits before every pay run.
NDAs, role-based access and encrypted records protect salary data.
Each monthly cycle leaves the schedules and registers an auditor asks for.
Each authority sets its own remittance date, and a payroll calendar has to hold all of them:
On or before the 9th day of the following month, with the return filed on iTax.
On or before the 9th day of the following month, with returns filed on the NSSF self-service portal.
The 9th working day after the end of the month, declared with the PAYE return on iTax.
The 15th day of the following month.
The 9th day of the following month, according to an SHA statement reported in July 2026.
The 9th of the month since the 2024 change that aligned it with PAYE, as reported at the time.
The authorities set these dates and can change them.
Employers looking for payroll services in Kenya include SMEs, multi-site businesses, NGOs and donor-funded programmes, and regional employers paying staff in more than one country. Payroll processing services suit them because the run, the returns and the evidence come from one provider and one system.
A summary, the pay register, a variance report and the statutory schedules for the month. The variance report shows what changed since the previous run, and the schedules record what was remitted, so the pack doubles as audit evidence.
A client approval gate sits before every pay run, so nothing is processed until you have approved the figures. The approvers, the sign-off route and the cut-off date for changes are set out when the system is configured.
A parallel run processes payroll on PiPO HRIS alongside your existing method before go-live, and the results are compared. Differences are explained first, so the first live payroll does not carry unresolved errors.
Yes. PAYE, NSSF, SHIF, Housing Levy, NITA and HELB are computed, filed and evidenced as part of the cycle, and the statutory schedules in the monthly pack record what was remitted to each authority.
NSSF states that payments after the 9th attract penalties. SHA has said late SHIF remittances carry a penalty of 2 per cent of the outstanding amount for each month unpaid, as reported by Kenyans.co.ke in July 2026. Each authority sets its own penalties.
Payslips are digital and issued through the employee self-service portal. Employees see their own pay, and access to the wider payroll records is limited by role, which keeps salary information confidential.
Yes, as an option. Salary disbursement to bank or M-Pesa can be added to the service, or you can keep payment in-house and use ACCUREX for the calculation, the returns and the reporting.
Through NDAs, role-based access and encrypted records. Salary figures are visible only to the people whose role requires them, and the approval gate keeps the sign-off with your named approvers rather than with the provider.
Yes. The first stage maps your employee records, pay elements and statutory registrations from the current payroll, and a parallel run checks the new payroll against the old before go-live.
Multi-country payroll is coordinated from Nairobi through vetted in-country partners. A foreign employer that needs a legal employer in Kenya, rather than payroll alone, should look at Employer of Record.
Start with the headcount, the pay frequency and the system in use today. A consultant will map the migration and plan the parallel run.
Talk to us about payrollTell us what you need. An ACCUREX consultant will respond with practical next steps and a clear scope.
